Important Notice Regarding Client Privacy
What information do we have and where do we get it?
The majority of your personal information that we maintain comes directly from you. We collected this information on the paperwork you completed when signing up for our services and in subsequent telephone conversations between you and your advisor. That information may include, but is not limited to, the following: Your name, address, birth date, phone numbers, email address, Social Security number, account balances and income.
We also collect a variety of information on an investor profile questionnaire that helps us determine the suitability of the investments we recommend. We endeavor to update your investor profile annually and/or when your life circumstances change.
Once a client relationship is established we gather pertinent information about your accounts from a variety of asset custodians.
How do we use the information we collect about you?
We use the information to determine the suitability of portfolios we are managing on your behalf. We continuously use our best efforts to obtain relevant information in order to determine if the financial advice we provide is suitable for you.
Retirement Management Systems Inc. will not disclose information regarding you or your account unless requested by government entities or other third parties in response to subpoenas or other legal process as required by law.
Use of your Password/PIN for Savings Plan ManagementSM
In order to actively manage your savings plan account, we require access to the record-keeping systems of your savings plan administrator. Accessing those systems requires user identification and a password (and often the answer to other security questions). Where record-keeping systems allow for distribution requests and/or address changes from the website, there is an increased risk of adverse consequences due to unauthorized access to the account. As a registered investment adviser with the SEC we are subject to surprise audits per SEC custody rule 206(4)-2 of the Investment Advisers Act of 1940.
How do we protect your personal information?
We maintain physical, electronic and procedural security measures in compliance with applicable state and federal regulations to safeguard confidential client information. We restrict the access of your personal information to those employees who need it to fulfill our service obligations to you. Should you end your relationship with us, we will maintain your records according to the requirements established by the FINRA and U.S. Securities and Exchange Commission (SEC). We will immediately delete any user identification and password data from our systems.
If we make any substantial changes to the way we use or disseminate confidential information, we will notify you. You may also learn more about Retirement Management Systems Inc. through our form ADV, updated annually with the Securities and Exchange Commission. Call us for a copy.